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RFT-10046341 In-place records management and cloud backup solution - RFT-10046341

RFT ID RFT-10046341
RFT Type Open Tenders
Published 7-Oct-2021
Closes 31-Oct-2021 5:00pm
Category (based on UNSPSC)
43000000 - Information Technology Broadcasting and Telecommunications
Agency Sydney Opera House

Agency Address
Bennelong Point NSW 2000

Contact Person
Aline Cosson
Phone: 02 9250 7647

Tender Details

The Sydney Opera House Trust (SOHT) is due to complete Stage one roll out to a Microsoft 365 environment by December 2021. Stage one includes the migration of on-premises personal drive to OneDrive, Outlook Exchange on premises to Outlook Exchange online and Teams enablement for content collaboration. This is when data backup services must take place.

Stage two of the M365 project will occur in the succeeding 6 to 12 months (in 2022), where on-premises network drives content will move the SharePoint sites and document libraries and active records will be created from SharePoint (possibly via Teams). This is when records management integration must take place i.e. M365 will be the primary SOHT electronic document and records management system (EDRMS). 

This major change in business operations requires third party data backup services to protect SOHT users data at the end of stage one, followed by implementation of an in-place records management system in stage two.

The SOHT is seeking proposals for both cloud backup and in-place records management under a single contract. Licensing and implementation services for both functions are in scope for this tender. Migration of legacy records into the new EDRMS is not in scope however it is optional to include this migration as part of the tender for future consideration.


NSW Regions: Far North Coast, Mid North Coast, New England, Central Coast, Hunter, Cumberland/Prospect, Nepean, Northern Sydney, Inner West, South East Sydney, South West Sydney, Central West, Orana/Far West, Riverina/Murray, Illawarra, Southern Highlands

RFT Type

Open Tenders - An invitation to tender by public advertisement with no restriction placed on who may tender. Tenderers will normally be required to demonstrate in their tender that they have the necessary skills, resources, experience, financial capacity, and in some cases licences, accreditations, etc., to fulfil the tender requirements.

Additional Details / Instructions

As per RFT document.

Address for Lodgement

Bennelong Point NSW 2000

Conditions for Participation

The supplier must be a pre-qualified supplier on the ICT Services Scheme - SCM0020.

Estimated Timeframe for Delivery

As per RFT document.

Multi Agency Access