Simple keyword search and advanced search
close
or

There will be a routine maintenance outage of the NSW eTendering system between 5:15pm and 7:15pm on 16th July 2020.

Emergency Cleaning Stimulus Prequalification Scheme - SCM8971

Scheme ID SCM8971
Starts 16-Apr-2020
Ends 31-Dec-2020
RFT Publish Date 16-Apr-2020
RFT Close Date & Time
15-Jul-2020 5:00pm
ABN Required Yes
 
RFT Type Scheme Invitation
Agency NSW Procurement
Category Property Management / Maintenance

Contact Person
Elyssa Herd
Phone: 1800 679 289
cleaning@treasury.nsw.gov.au

Scheme Details

The Emergency Cleaning Stimulus Prequalification Scheme prequalifies suppliers who can provide supplementary cleaning services to NSW Government agencies during the COVID-19 crisis.

The Scheme aims to increase employment opportunities for cleaners in NSW by connecting capable cleaning businesses with government agencies who require additional cleaning services such as:  

  • General cleaning  

  • Enhanced cleaning (COVID-19 infection risk reduction cleaning)

  • Environmental cleaning of facilities after a COVID-19 diagnosis (or suspected)
  • Cleaning auditing services

Start application

The information displayed below is a read-only version of the application process. Please review and, when ready to apply for the scheme, click the Start application button above.

Vendor Instruction

NSW Government is establishing an emergency cleaning stimulus scheme and would like you to apply to provide cleaning services in response to the COVID-19 pandemic.


Prequalification Types

Registered service provider

A registered service provider will be prequalified to provide low risk cleaning services up to a value of $100,000 (excluding GST).

As part of prequalification you will be required to agree to the Scheme Conditions, including Schedule of Rates and Head Agreement. 

You will also need to provide evidence of relevant capability, experience and insurances.  

Certified service provider

A certified service provider will be prequalified to provide all cleaning service types (value unlimited). 

As part of your prequalification you will be required to agree to the Scheme Conditions, including Schedule of Rates and Head Agreement.

You will also need to provide evidence of relevant capability, experience, insurances and certified management systems.   


Documents

Terms and Conditions

Capabilities

The Applicant must identify its areas of substantial expertise by nominating the categories in which it is seeking prequalification.

(A) General cleaning
  • A1 - Routine cleaning
    Regular cleaning to provide a comprehensive cleaning service including all necessary tasks to ensure a sanitary, clean and tidy environment consistent with the function of the facility.
  • A2 - Periodical carpet cleaning
    Cleaning of carpets using water extraction or other suitable alternative methods in accordance with the relevant Australian/New Zealand (AS/NZS) standards as a minimum.
  • A3 - Emergency cleaning
    Emergency cleaning such as cleaning up broken glass or damage following vandalism attacks, storm damage clean-up, clean-up of vomit, faeces or other bodily fluid or matter. (Response time < 1 Hr).
  • A4 - External window cleaning (from the ground)
    High level window cleaning from the ground using specialised equipment - e.g. waterfed poles.
  • A5 - Graffiti removal
    The removal of graffiti that requires specialist treatment.
  • A6 - Enhanced cleaning
    Regular cleaning of high frequency touch points (COVID-19 infection risk reduction cleaning) below door head height (2.1m).
(B) Specialised cleaning (certified only)
  • B1 - Environmental cleaning of facilities after a COVID-19 diagnosis (or suspected)
    Environmental cleaning services following a diagnosis (or suspected diagnosis) of an occupant with COVID-19 in a facility.
(C) Cleaning auditing services (certified only)
  • C1 - Third party auditing services
    Compliance audits on the contractor by a third-party to ensure requirements have been complied to.
(R) Regions
  • R1 - Sydney
    Select this region if you have existing capacity and capability to operate in Sydney (map attached to scheme documents).
  • R2 - Northern Sydney
    Select this region if you have existing capacity and capability to operate in Northern Sydney (map attached to scheme documents).
  • R3 - South Western Sydney
    Select this region if you have existing capacity and capability to operate in South Western Sydney (map attached to scheme documents).
  • R4 - Western Sydney
    Select this region if you have existing capacity and capability to operate in Western Sydney (map attached to scheme documents).
  • R5 - Hunter Central Coast
    Select this region if you have existing capacity and capability to operate in Hunter Central Coast (map attached to scheme documents).
  • R6 - North Coast
    Select this region if you have existing capacity and capability to operate in North Coast (map attached to scheme documents).
  • R7 - Southern NSW
    Select this region if you have existing capacity and capability to operate in Southern NSW (map attached to scheme documents).
  • R8 - North Western NSW
    Select this region if you have existing capacity and capability to operate in North Western NSW (map attached to scheme documents).

Registered service provider Questionnaire

The Applicant must answer the following questions based on the prequalification type they are applying for

Organisational details

Capability and experience *

Please download and complete the attached document then upload.

Capability and experience_rev1.xlsx

Response Type: Upload
Marketing material or capability statement

Please upload your marketing material or capability statement (limit to 15 pages.) You may enter a link to your website in the document.

Note, this question is optional and will not be assessed. The document will be available for information only for customer agencies should your application be successful. 

Response Type: Upload
Entity type (Trust)

If your entity type is a trust; you are required to upload your trust deed as evidence that the trustee has the power to contract on behalf of the trust.

Response Type: Upload
If you identified your business as Aboriginal-owned in the Entity Detail section, how is your business recognised as being Aboriginal-owned?

My business is recognised by:

Number of Aboriginal and Torres Strait Islander employees *

Please write the total number of Aboriginal and Torres Strait Islander people you employ. Enter your response as a numeral e.g. 5.

Response Type: Free Text
Australian Disability Enterprise (ADE) *

Is your company an Australian Disability Enterprise (ADE)?

Number of people with a disability you employ *

Please write the total number of people with a disability you employ. Enter your response as a number e.g. 5

Response Type: Free Text
Number of people you employ as cleaners living in NSW (excluding subcontractors) *

Please write the total number of people you employ as cleaners living in NSW (excluding subcontractors). Enter your response as a numeral e.g. 20.

Response Type: Free Text
Number of people you employ as cleaners living in NSW with a Police Criminal History Check *

You must be able to provide the AP number upon request. Please enter your response as a number e.g. 5.

Response Type: Free Text
Number of people you employ as cleaners living in NSW with working with children checks *

You must be able to provide the WWC number upon request. Please enter your response as a number e.g. 5.

Response Type: Free Text

Financial and legal

Schedule of rates (not applicable for work category C1 - Third party auditing services)

Schedule of Rates

I agree to the Schedule of rates set out in Appendix B of the Scheme Conditions.

Fair Work *

I agree to the provide the correct pay and treatment of cleaners in compliance to the obligations set out in the Fair Work Act 2009. 

Public and products liability insurance *

Please upload evidence of your public and products liability insurance policy and enter the expiry date. The name of the insured party must be exactly the same as the entity which is applying for this scheme.

Response Type: Upload & Date
Workers compensation insurance *

Please upload evidence of your workers compensation insurance policy and enter the expiry date. The name of the insured party must be exactly the same as the entity which is applying for this scheme. You must disclose the number of workers that are covered under the policy.

If workers compensation cannot be legally obtained, a personal accident policy of insurance to cover personal accidents and related liability for any person providing Services, including, but not limited to:

  • Death and Permanent disability coverage to a minimum of $500,000
  • Loss of Income cover to a minimum of 85% income for a minimum of 52 weeks.

Response Type: Upload & Date
Legal proceedings *

Are you or any of your Directors or close associates currently; or been at any time within the last five years, the subject of any pending:

  • Legal proceedings, including winding up or bankruptcy proceedings;
  • Insolvency administrations or investigations;
  • Investigations by ICAC, the Fair Work Ombudsman or any other public body?
Legal proceedings details

If you answered 'Yes' to the above question; please enter the details here.

Response Type: Free Text
Security clearance checks *

I agree to ensure that our personnel have passed and continue to comply with all working with children checks, police checks, proof of identity checks or other security clearances required by NSW Treasury or any customer under the scheme.

Confirmation of authorised representative

Full name *
Response Type: Free Text
Role within company *
Response Type: Free Text
I warrant that I have authority to enter into this agreement on behalf of the applicant *

Certified service provider Questionnaire

The Applicant must answer the following questions based on the prequalification type they are applying for

Organisational details

Capability and experience *

Please download and complete the attached document then upload.

Capability and experience_rev1.xlsx

Response Type: Upload
Marketing material or capability statement

Please upload your marketing material or capability statement (limit to 15 pages.) You may enter a link to your website in the document.

Note, this question is optional and will not be assessed. The document will be available for information only for customer agencies should your application be successful. 

Response Type: Upload
Entity type (Trust)

If your entity type is a trust; you are required to upload your trust deed as evidence that the trustee has the power to contract on behalf of the trust.

Response Type: Upload
If you identified your business as Aboriginal-owned in the Entity Detail section, how is your business recognised as being Aboriginal-owned?

My business is recognised by:

Number of Aboriginal and Torres Strait Islander employees *

Please write the total number of Aboriginal and Torres Strait Islander people you employ. Enter your response as a numeral e.g. 5.

Response Type: Free Text
Australian Disability Enterprise (ADE) *

Is your company an Australian Disability Enterprise (ADE)?

Number of people with a disability you employ *

Please write the total number of people with a disability you employ. Enter your response as a numeral e.g. 5.

Response Type: Free Text
Number of people you employ as cleaners living in NSW (excluding subcontractors) *

Please write the total number of people you employ as cleaners living in NSW (excluding subcontractors). Enter your response as a numeral e.g. 20.

Response Type: Free Text
Number of people you employ as cleaners living in NSW with a Police Criminal History Check *

You must be able to provide AP number upon request. Please enter as a numeral e.g. 5.

Response Type: Free Text
Number of people you employ as cleaners living in NSW with working with children checks *

You must be able to provide WWC number upon request. Please enter as a numeral e.g. 5.

Response Type: Free Text

Management systems

Quality Management System *

Please provide evidence of your current Quality Management System certified to AS/NZS ISO 9001:2015 or AS/NZS ISO 9001:2016 by a certifying body registered with the Joint Accreditation System - Australia and New Zealand (JAS-ANZ).

Response Type: Upload
Safety Management System *

Please provide evidence of your current Safety management System certified to AS/NZS 4801:2001 or ISO 45001:2018 by a certifying body registered with the JAS-ANZ.

Response Type: Upload
Environmental Management System *

Please provide evidence of your current Environmental Management System certified to ISO 14001:2015 or equivalent by a certifying body registered with the JAS-ANZ.

Response Type: Upload

Financial and legal

Schedule of rates (not applicable for work category C1 - Third party auditing services)

Schedule of Rates

I agree to the Schedule of rates set out in Appendix B of the Scheme Conditions.

Fair Work *

I agree to the provide the correct pay and treatment of cleaners in compliance to the obligations set out in the Fair Work Act 2009. 

Public and products liability insurance *

Please upload evidence of your public and products liability insurance policy and enter the expiry date. The name of the insured party must be exactly the same as the entity which is applying for this scheme.

Response Type: Upload & Date
Workers compensation insurance *

Please upload evidence of your workers compensation insurance policy and enter the expiry date. The name of the insured party must be exactly the same as the entity which is applying for this scheme. You must disclose the number of workers that are covered under the policy.

If workers compensation cannot be legally obtained, a personal accident policy of insurance to cover personal accidents and related liability for any person providing Services, including, but not limited to:

  • Death and Permanent disability coverage to a minimum of $500,000
  • Loss of Income cover to a minimum of 85% income for a minimum of 52 weeks.

Response Type: Upload & Date
Professional indemnity insurance (for cleaning auditing services only)

Please upload evidence of your professional indemnity insurance policy and enter the expiry date. The name of the insured party must be exactly the same as the entity which is applying for this scheme.

Response Type: Upload & Date
Legal proceedings *

Are you or any of your Directors or close associates currently; or been at any time within the last five years, the subject of any pending:

  • Legal proceedings, including winding up or bankruptcy proceedings;
  • Insolvency administrations or investigations;
  • Investigations by ICAC, the Fair Work Ombudsman or any other public body?
Legal proceedings details

If you answered 'Yes' to the above question; please enter the details here.

Response Type: Free Text
Security clearance checks *

I agree to ensure that our personnel have passed and continue to comply with all working with children checks, police checks, proof of identity checks or other security clearances required by NSW Treasury or any customer under the scheme.

Confirmation of authorised representative

Full name *
Response Type: Free Text
Role within company *
Response Type: Free Text
I warrant that I have authority to enter into this agreement on behalf of the applicant *

Current Registered Suppliers

Approved Vendors

Amendment History

  1. 17-Apr-2020 3:53pm

    Updated schedule of rates question.

  2. 22-Apr-2020 12:19pm
    1. Corrected broken URL links on scheme documents.
    2. Correction of certification requirement for Occupational Health & Safety Management System.
  3. 12-May-2020 12:07pm
    1. Minor modifications to clause 3.2.1 and 3.2.2 of the Scheme Conditions (revision 3 attached to scheme)
    2. Capabilities and Experience document now includes work categories tab for reference (revision 1 attached to questionnaire)
    3. Entity type (Trust) question added
    4. Question added "If you identified your business as Aboriginal-owned in the Entity Detail section, how is your business recognised as being Aboriginal-owned?”
    5. Schedule of Rates document within questionnaire updated to include notes to the tables as per Appendix B – Schedule of Rates from the Scheme Conditions ( i.e. no change to rates).
    6. Workers compensation insurance question modified to include reference to personal accident insurance cover requirement if workers compensation cannot be legally obtained.
    7. Questionnaire updated to reflect plain English guidelines
  4. 8-Jul-2020 1:25pm

    Emergency Cleaning Stimulus Scheme SCM8971


    Please note that as from 15/7/2020 COB the NSW Government will be closing this scheme for new applicants. Kindly submit your application before the COB 15 of July should you wish your application to be considered.

    Should you have any enquiries please contact NSWBUY 1800 679 289.

Start application