Scheme Details
The Emergency Cleaning Stimulus Prequalification Scheme prequalifies suppliers who can provide supplementary cleaning services to NSW Government agencies during the COVID-19 crisis.
The Scheme aims to increase employment opportunities for cleaners in NSW by connecting capable cleaning businesses with government agencies who require additional cleaning services such as:
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General cleaning
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Enhanced cleaning (COVID-19 infection risk reduction cleaning)
- Environmental cleaning of facilities after a COVID-19 diagnosis (or suspected)
- Cleaning auditing services
Vendor Instruction
NSW Government is establishing an emergency cleaning stimulus scheme and would like you to apply to provide cleaning services in response to the COVID-19 pandemic.
Prequalification Types
Registered service providerA registered service provider will be prequalified to provide low risk cleaning services up to a value of $100,000 (excluding GST).
As part of prequalification you will be required to agree to the Scheme Conditions, including Schedule of Rates and Head Agreement.
You will also need to provide evidence of relevant capability, experience and insurances.
A certified service provider will be prequalified to provide all cleaning service types (value unlimited).
As part of your prequalification you will be required to agree to the Scheme Conditions, including Schedule of Rates and Head Agreement.
You will also need to provide evidence of relevant capability, experience, insurances and certified management systems.
Documents
Terms and ConditionsCapabilities
The Applicant must identify its areas of substantial expertise by nominating the categories in which it is seeking prequalification.
(A) General cleaning-
A1 - Routine cleaning
Regular cleaning to provide a comprehensive cleaning service including all necessary tasks to ensure a sanitary, clean and tidy environment consistent with the function of the facility. -
A2 - Periodical carpet cleaning
Cleaning of carpets using water extraction or other suitable alternative methods in accordance with the relevant Australian/New Zealand (AS/NZS) standards as a minimum. -
A3 - Emergency cleaning
Emergency cleaning such as cleaning up broken glass or damage following vandalism attacks, storm damage clean-up, clean-up of vomit, faeces or other bodily fluid or matter. (Response time < 1 Hr). -
A4 - External window cleaning (from the ground)
High level window cleaning from the ground using specialised equipment - e.g. waterfed poles. -
A5 - Graffiti removal
The removal of graffiti that requires specialist treatment. -
A6 - Enhanced cleaning
Regular cleaning of high frequency touch points (COVID-19 infection risk reduction cleaning) below door head height (2.1m).
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B1 - Environmental cleaning of facilities after a COVID-19 diagnosis (or suspected)
Environmental cleaning services following a diagnosis (or suspected diagnosis) of an occupant with COVID-19 in a facility.
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C1 - Third party auditing services
Compliance audits on the contractor by a third-party to ensure requirements have been complied to.
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R1 - Sydney
Select this region if you have existing capacity and capability to operate in Sydney (map attached to scheme documents). -
R2 - Northern Sydney
Select this region if you have existing capacity and capability to operate in Northern Sydney (map attached to scheme documents). -
R3 - South Western Sydney
Select this region if you have existing capacity and capability to operate in South Western Sydney (map attached to scheme documents). -
R4 - Western Sydney
Select this region if you have existing capacity and capability to operate in Western Sydney (map attached to scheme documents). -
R5 - Hunter Central Coast
Select this region if you have existing capacity and capability to operate in Hunter Central Coast (map attached to scheme documents). -
R6 - North Coast
Select this region if you have existing capacity and capability to operate in North Coast (map attached to scheme documents). -
R7 - Southern NSW
Select this region if you have existing capacity and capability to operate in Southern NSW (map attached to scheme documents). -
R8 - North Western NSW
Select this region if you have existing capacity and capability to operate in North Western NSW (map attached to scheme documents).
Registered service provider Questionnaire
The Applicant must answer the following questions based on the prequalification type they are applying for
Organisational details
Please download and complete the attached document then upload.
Capability and experience_rev1.xlsx
Please upload your marketing material or capability statement (limit to 15 pages.) You may enter a link to your website in the document.
Note, this question is optional and will not be assessed. The document will be available for information only for customer agencies should your application be successful.
If your entity type is a trust; you are required to upload your trust deed as evidence that the trustee has the power to contract on behalf of the trust.
Please write the total number of Aboriginal and Torres Strait Islander people you employ. Enter your response as a numeral e.g. 5.
Please write the total number of people with a disability you employ. Enter your response as a number e.g. 5
Please write the total number of people you employ as cleaners living in NSW (excluding subcontractors). Enter your response as a numeral e.g. 20.
You must be able to provide the AP number upon request. Please enter your response as a number e.g. 5.
You must be able to provide the WWC number upon request. Please enter your response as a number e.g. 5.
Financial and legal
Please upload evidence of your public and products liability insurance policy and enter the expiry date. The name of the insured party must be exactly the same as the entity which is applying for this scheme.
Please upload evidence of your workers compensation insurance policy and enter the expiry date. The name of the insured party must be exactly the same as the entity which is applying for this scheme. You must disclose the number of workers that are covered under the policy.
If workers compensation cannot be legally obtained, a personal accident policy of insurance to cover personal accidents and related liability for any person providing Services, including, but not limited to:
- Death and Permanent disability coverage to a minimum of $500,000
- Loss of Income cover to a minimum of 85% income for a minimum of 52 weeks.
If you answered 'Yes' to the above question; please enter the details here.
Confirmation of authorised representative
Certified service provider Questionnaire
The Applicant must answer the following questions based on the prequalification type they are applying for
Organisational details
Please download and complete the attached document then upload.
Capability and experience_rev1.xlsx
Please upload your marketing material or capability statement (limit to 15 pages.) You may enter a link to your website in the document.
Note, this question is optional and will not be assessed. The document will be available for information only for customer agencies should your application be successful.
If your entity type is a trust; you are required to upload your trust deed as evidence that the trustee has the power to contract on behalf of the trust.
Please write the total number of Aboriginal and Torres Strait Islander people you employ. Enter your response as a numeral e.g. 5.
Please write the total number of people with a disability you employ. Enter your response as a numeral e.g. 5.
Please write the total number of people you employ as cleaners living in NSW (excluding subcontractors). Enter your response as a numeral e.g. 20.
You must be able to provide AP number upon request. Please enter as a numeral e.g. 5.
You must be able to provide WWC number upon request. Please enter as a numeral e.g. 5.
Management systems
Please provide evidence of your current Quality Management System certified to AS/NZS ISO 9001:2015 or AS/NZS ISO 9001:2016 by a certifying body registered with the Joint Accreditation System - Australia and New Zealand (JAS-ANZ).
Please provide evidence of your current Safety management System certified to AS/NZS 4801:2001 or ISO 45001:2018 by a certifying body registered with the JAS-ANZ.
Please provide evidence of your current Environmental Management System certified to ISO 14001:2015 or equivalent by a certifying body registered with the JAS-ANZ.
Financial and legal
Please upload evidence of your public and products liability insurance policy and enter the expiry date. The name of the insured party must be exactly the same as the entity which is applying for this scheme.
Please upload evidence of your workers compensation insurance policy and enter the expiry date. The name of the insured party must be exactly the same as the entity which is applying for this scheme. You must disclose the number of workers that are covered under the policy.
If workers compensation cannot be legally obtained, a personal accident policy of insurance to cover personal accidents and related liability for any person providing Services, including, but not limited to:
- Death and Permanent disability coverage to a minimum of $500,000
- Loss of Income cover to a minimum of 85% income for a minimum of 52 weeks.
Please upload evidence of your professional indemnity insurance policy and enter the expiry date. The name of the insured party must be exactly the same as the entity which is applying for this scheme.
If you answered 'Yes' to the above question; please enter the details here.
Confirmation of authorised representative
Current Registered Suppliers
Amendment History
- 17-Apr-2020 3:53pm
Updated schedule of rates question.
- 22-Apr-2020 12:19pm
- Corrected broken URL links on scheme documents.
- Correction of certification requirement for Occupational Health & Safety Management System.
- 12-May-2020 12:07pm
- Minor modifications to clause 3.2.1 and 3.2.2 of the Scheme Conditions (revision 3 attached to scheme)
- Capabilities and Experience document now includes work categories tab for reference (revision 1 attached to questionnaire)
- Entity type (Trust) question added
- Question added "If you identified your business as Aboriginal-owned in the Entity Detail section, how is your business recognised as being Aboriginal-owned?”
- Schedule of Rates document within questionnaire updated to include notes to the tables as per Appendix B – Schedule of Rates from the Scheme Conditions ( i.e. no change to rates).
- Workers compensation insurance question modified to include reference to personal accident insurance cover requirement if workers compensation cannot be legally obtained.
- Questionnaire updated to reflect plain English guidelines
- 8-Jul-2020 1:25pm
Emergency Cleaning Stimulus Scheme SCM8971
Please note that as from 15/7/2020 COB the NSW Government will be closing this scheme for new applicants. Kindly submit your application before the COB 15 of July should you wish your application to be considered.Should you have any enquiries please contact NSWBUY 1800 679 289.
