NSW Department of Communities and Justice / Specialised Fire Safety Services - LAHC 2023/323

The Specialised Fire Safety Services (SFSS) tender will implement contracts with a focus on the servicing, testing, inspection and maintenance of specialised fire safety systems installed in LAHC’s portfolio of high, medium and some low-rise buildings with complex fire safety systems across NSW.

The contract will service approximately 580 buildings containing around 13,000 units.

Outcomes expected from the SFSS Contracts include:

• Exercising best practices in relation to fire safety;

• Maintain assets to suitable standard, in accordance with all statutory requirements;

• high performance through an audit, compliance and key performance indicator regime;

• Minimise the exposure of LAHC and tenants to risk; and

• Obtain value for money and pricing transparency.

The SFSS Contracts will deliver:

• A comprehensive inspection and maintenance regime by which LAHC’s fire safety systems are maintained to the required standard and performance;

• Documentation of fire safety systems maintained and updated; and

• An Audit, Quality Assurance, Compliance and KPI regime which reflects requirements in respect of inspections; record-keeping and documentation; reporting and rectification; and annual condition reports.

The SFSS Contracts are intended to commence in July 2024, with an initial term of 5 years with three discretionary options to extend the contracts to a maximum permissible term of 10 years.

Organisations with expertise and experience in fire safety services are encouraged to participate in the SFSS Request for Tender.

Tender Briefing

A non-mandatory Tender Briefing will be held as per the following details:

• Date: 12 September 2023

• Time: 2pm (AEST)

• Duration: 60 minutes

• Method: MS Teams

• Registration: https://www.eventbrite.com.au/e/specialised-fire-safety-services-tender-briefing-tickets-699999406067?aff=oddtdtcreator

Requests For Information

Prospective tenderers can lodge requests for information / clarifications up to, but no later than:

• Date: 5 October 2023

• Time: 2pm AEST.

All requests for information about this RFT may only be directed to the Contact Person as per the Conditions of Tender Part A, B & C.

Enquiries must be submitted via email only, and in accordance with the following format:

Subject: LAHC 2023/323 RFT – Specialised Fire Safety Services (SFSS)

Responses to requests for information will be issued via the e-tendering portal.

YOU CAN DOWNLOAD A FREE SOFT COPY OF TENDER DOCUMENTS

 ELECTRONIC TENDER RESPONSES THROUGH THIS SITE ARE AVAILABLE.

Steps for downloading tender documents:

1. Click DOWNLOAD A SOFTCOPY- Free to download tender documents

2. Log in if you are existing user or register if you are new user

(Note: If you are existing user, please make sure your company’s profile on eTendering website is up-to-date and the details are the same as on the Returnable tender documents . e.g. business name / trading name / postal address / email address etc )

Steps for submitting your tender:

1. Click LODGE A RESPONSE at the bottom of the page and follow the instructions to attach your files for lodgement.

It is your responsibility to ensure that you allow sufficient time for the lodgement of your response, as electronic receipt of lodgement is not issued until all the documents are fully uploaded.

The layout and content of the Tender Form, Statutory Declaration and Returnable Schedules shall not be altered except for areas that are required to be completed by the tenderer.

It is recommended that you attempt to lodge your response at least 24 hours prior to closing time so that if you experience difficulties the contact officer nominated may be able to assist in resolving any problems.

Each File Size:  NO MORE THAN 30MB – You can attach up to 5 individual files on each lodgement.  There is no restriction on the number of times you lodge a response in order to submit all of your files but you should identify each files (e.g. file_1_of 5, file_2_of 5 etc)

Accepted File Formats:    Word (.doc), Excel (.xls), Adobe Acrobat (.pdf)  and JPEG (.jpg)

• The Procurement (Enforceable Procurement Provisions) Direction 2019 applies to this procurement

• A government agency may conduct negotiations with suppliers regarding the procurement

Tenderers must hold all necessary qualifications, licences and have experience in the fire safety industry.