Department of Education / RFQ 2023 Schools Spectacular Design Collateral - SS-23-01

The NSW Department of Education is seeking quotes from interested parties for the supply of marketing and promotions materials for the 2023 Schools Spectacular as further described in the Requirements.

The objective of this RFQ is to identify an individual or organisation capable of providing the design component of marketing and promotions materials for the 2023 (and possibly 2024 and 2025) Schools Spectacular. The service provider will also be required to provide advice and contact with suitable printing suppliers.

The NSW Department of Education’s Schools Spectacular is a high-profile performing arts event involving the participation of over 5,500 public school children and young people. It holds the Guinness World Record as the largest annual amateur variety show and showcases the talents of NSW public school students from rural and metro areas, aged 5 to 19, in a dazzling display of colour, movement and music.

The annual two-day event will be staged at Qudos Bank Arena on Friday 24 and Saturday 25 November 2023. It comprises Friday and Saturday matinee and evening performances, attracts arena audiences of 27,000 people and is recorded for a televised broadcast nationally.

The Schools Spectacular is presented by the NSW Department of Education with the support of corporate sponsors.

• All persons (whether or not they submit a proposal) having obtained or received this RFQ may only use it, and the information it contains, in compliance with these Conditions.

• A proposal may only be submitted:

• before Closing Time and Date;

• by completing the Response;

• via the response submission method;

• in an Accepted File Format;

• in accordance with these Conditions.

• By submitting a proposal the respondent confirms that:

• it complies with the Requirements (except as identified in the response);

• if it is successful and the department wants to proceed with the proposal, the respondent will enter into a contract on the terms of Proposed Contract;

• it has examined all information relevant to the risks and contingencies and other circumstances having an effect on the proposal; and

• it has satisfied itself that it is financially and practically viable for it to enter into and perform  its proposal.

• A proposal received after the Closing Time and Date will not be considered by the department unless the department, at its absolute discretion, is satisfied that the integrity and competitiveness of the RFQ process will not be compromised.

• Any proposal submitted by the respondent will remain open for acceptance by the department for the Tender Validity Period.

• The department policy is to engage in the highest standards of ethical behaviour and fair dealing. The department requires the same standards from those entities with which it contracts. The respondent acknowledges that it has read, understood and agrees to comply with the requirements of the department’s Statement of Business Ethics.

Ongoing from March 2023 until December 2023.