Tender Details
The “Digitisation and ICT infrastructure for Cultural Sector Preservation and Access Project” (Cluster DRF Project) is an initiative funded by the Digital Restart Fund (DRF). The project includes the State Library of NSW, the Art Gallery of NSW, Australian Museum, and Sydney Opera House. The project’s vision is to evaluate and implement a scalable shared or reusable solution for digital preservation, storage, and access, starting with the procurement of a digital preservation system. The solution will use API technologies to integrate with systems and storage at each cultural institution. The project also aims to uplift maturity of institutions with limited digital preservation expertise through collaboration and learnings from more experienced institutions.
While each institution is at a different stage in its digital preservation journey, there is a value for shared, standardised digital preservation practices. Each institution has significant digital assets to preserve; to mitigate risk of degradation and obsolescence and to provide access to collection material into the future. Digital preservation has been identified as a strategic priority for manyinstitutions, resulting in the establishment and improvement of policies, processes, and technologies. For others, this is an opportunity to leverage experience and align practices from peer institutions.
Institutions face common challenges with ICT infrastructure, such as scalability, costs, and support for services. This project supports the concept of a shared digital preservation system that can be used by the institutions. Shared technology and license costs, application of best practices, and the adoption of common processes and tools will benefit each institution and provide significant economies of scale.
Location
RFT Type
Related Records
- Contract Award Notices:
- SLNSW23-05 Digital Preservation System LIBNOVA SL
Additional Details / Instructions
In Scope
A best-in-class Digital Preservation System that would be used by 4 [FOUR] Cultural Institutions, i.e. State Library of NSW, Art Gallery of NSW, Australian Museum and the Sydney Opera House. Detailed requirements are in section “Goods/Services to be Supplied by the Supplier”.
Out of Scope
This RFT does NOT include the following components:
- Storage, compute, and infrastructure for the hosting of the digital preservation system
- Storage (active/hot and archival/cold) provisioning for the assets managed by the digital preservation system
- API and integrations not readily available through the digital preservation system proposed
- Digitisation of collection materials
Planned RFT schedule:
| Milestone |
(dd/mm/yyyy) |
| RFT issue | 26/05/2023 |
| Submit “INTENTION TO SUBMIT A TENDER RESPONSE” |
02/06/2023 |
| Tender briefing |
Week of 05/06/2023 |
| Deadline for requesting clarifications |
28/06/2023 |
| RFT Close Date | 11:45pm, 07/07/2023 |
| Execution of Agreement | July 2023 |
| Commencement of supply of Goods/Services | 01/08/2023 |
Additional Instructions:
• Complete and email the Intention to Submit a Tender Response section to the Contact Officer, via quotations@sl.nsw.gov.au by 02/06/2023. The Intention to Submit a Tender Response is not mandatory, and while deciding not to do so will not prevent you from submitting a full proposal, it would be helpful for us in terms of planning and facilitate the timely evaluation of the RFT.
• Requests for clarification Request for clarifications may be sent to the Contact Officer, via quotations@sl.nsw.gov.au, no later than 28/06/2023. All responses to the requests for clarifications will be posted as Addenda to RFT via the eTendering portal.
• The full submission, including all documents/files attached to this RFT, should be zipped as a single attachment on the eTendering portal for submission by the closing date, 11:45pm, 07/07/2023
